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Executive Assistant

Location: Ozark, MO.
Type: Full-Time.
Compensation:
$52,000 – $60,000 annually (based on experience).
Classification: Exempt.

Role Overview

This role exists to ensure execution, communication, and priorities at the executive level are consistently organized, aligned, and moving forward.

We are seeking a highly capable Executive Assistant who operates as an execution partner to leadership—someone who can exercise independent judgment, anticipate needs, and maintain structure across operations without requiring constant direction.

You will play a central role in organizing information, maintaining momentum across initiatives, and supporting executive decision-making processes through clarity, follow-through, and proactive coordination.

Primary Responsibilities:

Executive & Priority Management (Core Responsibility):

Manage and optimize executive calendar, priorities, and time allocation.
Track key initiatives, deadlines, and deliverables across the business.
Ensure follow-through on commitments without requiring oversight.
Organize information to support executive visibility and decision-making.

Communication Management:

Manage executive inbox, including drafting, editing, and sending communications.
Review and refine written communication to ensure clarity, tone, and accuracy.
Serve as a point of contact for internal and external communication.
Track conversations and ensure all follow-ups are completed.

Client Onboarding & Coordination:

Oversee onboarding workflows for new clients from initiation to completion.
Ensure all required documentation and processes are completed accurately and on time.
Maintain a consistent, professional client experience.
Identify gaps and resolve issues proactively.

Event & Travel Coordination:

Coordinate travel logistics, itineraries, and scheduling.
Assist with planning and execution of events.
Provide support for on-site coordination when required.
Ensure logistics align with business priorities and timelines.

Operational Structure & Process Improvement:

Maintain highly organized systems for documents, communication, and workflows.
Identify inefficiencies and help improve internal processes.
Support the development of scalable operational structure.
Handle confidential information with discretion.

What Success Looks Like (First 60 Days):

Executive calendar and inbox are fully organized and controlled.
Priorities and deadlines are consistently tracked and executed.
Client onboarding processes run smoothly without gaps.
Communication is polished, accurate, and aligned with executive voice.
Systems and workflows are more structured than when you started.
Executive bandwidth is meaningfully reduced.

Qualifications:

Experience in executive support, operations, or a similar role.
Proven ability to exercise independent judgment and prioritize effectively.
Strong organizational skills and attention to detail (critical for success).
Excellent written communication, including editing and refining messaging.
Ability to anticipate needs and take action proactively.
Comfortable managing multiple priorities in a fast-paced environment.
Experience with Google Workspace required.

Preferred Qualifications:

Bachelor’s degree in Business Administration or a related field or comparable experience in a related field.
Experience supporting executive-level leadership.
Experience building or improving systems and workflows.
Experience with client onboarding or project coordination.
Familiarity with CRM systems (e.g., HubSpot).

Who This Role Is Not For:
This role is not a fit for candidates who:

Prefer reactive, task-by-task direction.
Struggle with organization or follow-through.
Need constant oversight to stay on track.

Why This Role Matters:
This role directly impacts the efficiency and execution of the business by ensuring priorities are clear, communication is handled, and operations remain structured. You will play a key role in supporting executive decision-making processes and maintaining momentum across the organization.

Growth Opportunity:
High performers in this role will have the opportunity to expand into more strategic operational responsibilities over time.

Equal Opportunity Employer:
We are an equal opportunity employer and are committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected under applicable law.

Accommodations:
We are committed to providing reasonable accommodations to individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). If you require accommodation during the hiring process, please let us know.

At-Will Employment:
Employment with the company is at-will and may be terminated at any time, with or without cause or notice.

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